Application for Leave in School by Students
Leave application is a very important literary tool that an individual, a student must learn how to use and write. Leave Applications are a form of a letter which is used to inform the authorities in time of your upcoming absence.
The application format is very standard and the only part of it which goes through change is the body. The content will primarily change based on the reason for which you will be requesting a leave. Other than that, the format for a leave application remains very much the same.
Here we will be looking into some of the tips to write an application, a standard format for formal application one could follow, the different types of leave applications and some samples to have an idea for all types of leave applications.
Tips to Write a Leave Application by Students
Leave applications are not a complicated legal document which requires a lot of technical know-how, however, there are ways to refine the format and language to make the application short and make it feel more professional.
Following are some of the tips that one can keep in mind when writing a leave application in school
- One must remember that the application is not just to inform about the leave but to also make a request to the authorities to be absent. This is best portrayed by keeping the language polite and genuine.
- Make sure to not beat around the bush and be clear in explaining the reason for your leave. Also, make sure to keep the application short.
- Before submitting make sure there are no spelling or grammatical mistakes.
- When including the period of the leave make sure to keep it in the from-to date. Try to be as precise as you can.
- Always include some information like mobile number or email id via which they could reach you if necessary.
- If the application is written by anyone but the student, they should include their relationship with the student.
- When writing an application, one must inform of the reason for leave. If unable to, writing “personal matter” or “family function” will work fine.
Formal Format To write a Leave Application
1) Leave Application by Parents
Parents can write a leave application for their children and send it with them. When writing the application make sure to mention your relationship with the child.
You should also include your mobile number in the end in case the school wants to confirm the application or get in touch with you.
Following is a leave application sample :
To,
The Principal,
(School Name)
(Address)
(Date)
Subject: Leave Application to the Principal
Dear (Sir/Madam),
I am the father/mother of (students name) who is a student in the class (state the class) enrolled in your school. Due to health issues, doctors have advised for my child to be hospitalized for (mention number of days) to be observed. Therefore, I humbly request you to grant him/her leave from (mention date) to (mention date).
Attached you will find a copy of a medical certificate from the doctor for your reference. He/she will attend school regularly after making a full recovery.
Thanking You/Yours Sincerely
(Name of the Parent)
(Mobile No.)
(Signature)
2) Leave Application by Students
Leave applications by students should be kept short and to the point so that they can be written at school, but should still maintain the respective decorum.
Following is a simple format that students could use :
To,
The Principal,
(Name of the School)
(Address)
(Date)
Subject: Application for Sick Leave
Sir/Madam
With all due respect, I would like to inform you that due to health issues I am not in a state to attend school. I have been advised by my doctor to take bed rest for a few days.
Therefore, I would request you to grant me leave of (mention number of days) from (mention date) to (mention date).
Thanking You/ Yours Obediently
(Name)
(Class & Section)
(Roll no.)
(Contact No.)
Types of Leave Applications
Though a formal leave application uses a standard format, it may vary in type based on the reason for which you are requesting the leave.
- Sick Leave Application
- One day Leave Application for School
- Leave Application for School Student for going Outstation
- Generalized Format
- Brother Marriage
- Going to the Village
- Festival
- Pooja
- Personal work
- Medical leave
- Study leaves
- Vacation
- Adverse Weather
We have mentioned all the different types of leave applications that one can write. What is to follow are the samples of these leave applications written by parents and students.
Samples for different types of Student Leave Applications
Following are some of the samples that can be used by parents or students when writing a leave application based on the reason for leave.
Sick Leave Application
Parents
To,
The Principal,
(School Name)
(Address)
(Date)
Subject: Leave Application to the Principal
Dear (Sir/Madam),
I am the father/mother of (students name) who is a student in the class (state the class) enrolled in your school. Due to health issues, doctors have advised for my child to be hospitalized for (mention number of days) to be observed.
Therefore, I humbly request you to grant him/her leave from (mention date) to (mention date).
Attached you will find a copy of a medical certificate from the doctor for your reference. He/she will attend school regularly after making a full recovery.
Thanking You/Yours Sincerely
(Name of the Parent)
(Mobile No.)
(Signature)
Students
To,
The Principal,
(Name of the School)
(Address)
(Date)
Subject: Application for Sick Leave
Sir/Madam,
With all due respect, I would like to inform you that due to health issues I am not in a state to attend school.I have been advised by my doctor to take bed rest for a few days.
Therefore, I would request you to grant me leave of (mention number of days) from (mention date) to (mention date).
Thanking You/ Yours Obediently
(Name)
(Class & Section)
(Roll no.)
(Contact No.)
One day Leave Application for School
Best suited for last-minute leave applications with a period of one day.
Parents
To,
The Principal,
(School Name)
(Address)
(Date)
Subject: Application requesting one day left
Dear (Sir/Madam),
I am the father/mother of (students name) who is a student in the class (state the class) enrolled in your school.
Due to (state reason for leave) my child will not be able to attend school today.
I would like to request for you to grant him/her one days leave on the date (mention date here).
I assure you that there won’t be any more absences from school.
Thanking You/Yours Sincerely
(Name of the Parent)
(Mobile No.)
(Signature)
Students
To,
The Principal,
(Name of the School)
(Address)
(Date)
Subject: Application for One Days Leave
Sir/Madam,
With all due respect, I would like to inform you that due to (mention reason for leave) I will not be able to attend school today.
Therefore, I would humbly request you to grant me leave for one day on the date (mention date here). I thank you for considering my request.
Thanking You/ Yours Obediently
(Name)
(Class & Section)
(Roll no.)
(Contact No.)
Leave Application for School Student for going Outstation
Best suited for pre-planned leaves during which you will out of the city for a long duration.
Make sure to write the name of the place and any contact info you can.
Parents
To,
The Principal,
(School Name)
(Address)
(Date)
Subject: Leave Application to travel Out of Station
Dear (Sir/Madam),
I am the father/mother of (students name) who is a student in the class (state the class) enrolled in your school.
Our family has planned an out-station trip to (name of the place) for (write reason for the trip).
I would like to request for you to grant him/her leave from (mention date) to (mention date) so he/she could join us on this trip.
Thanking You/Yours Sincerely
(Name of the Parent)
(Mobile No.)
(Signature)
Students
To,
The Principal,
(Name of the School)
(Address)
(Date)
Subject: Application for Out of Station trip
Sir/Madam,
My parents have planned an out of station trip to (name of the place) for (the reason for the trip) and they would like for me to join them.
Therefore, I would humbly request you to grant me leave from (mention date) to (mention date) to go on the trip. I thank you for considering my request.
Thanking You/ Yours Obediently
(Name)
(Class & Section)
(Roll no.)
(Contact No.)
Marriage in the Family
Parents
To,
The Principal,
(School Name)
(Address)
(Date)
Subject: Leave Application to Attend a Marital function
Dear (Sir/Madam),
I am the father/mother of (students name) who is a student in the class (state the class) enrolled in your school.
A member of our family has been blessed to be bound in the bonds of marriage and we as a family would like to attend the celebration in (mention name of town/city).
Therefore, I request you to grant my child leave from (mention date) to (mention date).
Thanking You/Yours Sincerely
(Name of the Parent)
(Mobile No.)
(Signature)
Students
To,
The Principal,
(Name of the School)
(Address)
(Date)
Subject: Application to attend Marital Function
Sir/Madam,
A member of my family has decided to get married and hold the series of functions in (name the town/city).
As my family and I would like to attend the functions, I humbly request you to grant me leave from (mention date) to (mention date).
Thank you for considering my request.
Thanking You/ Yours Obediently
(Name)
(Class & Section)
(Roll no.)
(Contact No.)
Going to the Village
This application will follow a similar pattern as an outstation leave application.
Parents
To,
The Principal,
(School Name)
(Address)
(Date)
Subject: Leave Application to travel to our Village
Dear (Sir/Madam),
I am the father/mother of (students name) who is a student in the class (state the class) enrolled in your school.
Our family has planned a trip to our native village (name of the place) for (write reason for the trip). I would like to request for you to grant him/her leave from (mention date) to (mention date) so he/she could join us on this trip.
Thanking You/Yours Sincerely
(Name of the Parent)
(Mobile No.)
(Signature)
Students
To,
The Principal,
(Name of the School)
(Address)
(Date)
Subject: Application for Village Trip
Sir/Madam,
My parents have planned a small trip to our native village in (name of the place) for (the reason for the trip) and they would like for me to join them.
Therefore, I would humbly request you to grant me leave from (mention date) to (mention date) to go on the trip.
I thank you for considering my request.
Thanking You/ Yours Obediently
(Name)
(Class & Section)
(Roll no.)
(Contact No.)
Festival
This format can be also used in case of any auspicious function like poojas.
Parents
To,
The Principal,
(School Name)
(Address)
(Date)
Subject: Leave Application to travel to our Village
Dear (Sir/Madam),
I am the father/mother of (students name) who is a student in the class (state the class) enrolled in your school.
The festival of (mention name of the festival) is soon approaching and it is an auspicious day for our family.
Therefore, I would like to request you to grant my child leave on the (mention the date) so that the whole family could celebrate the festival together.
Thanking You/Yours Sincerely
(Name of the Parent)
(Mobile No.)
(Signature)
Students
To,
The Principal,
(Name of the School)
(Address)
(Date)
Subject: Application for Village Trip
Sir/Madam,
The festival of (mention the festival name) is an auspicious and important day in our household when the entire family comes together to celebrate.
Therefore, I would humbly request from you to grant me leave on (mention the date). I thank you for considering my request.
Thanking You/ Yours Obediently
(Name)
(Class & Section)
(Roll no.)
(Contact No.)
Study leaves
Best suited for students who are giving their board final examinations or preparing for an upcoming competitive examination.
If you are taking leave for an examination not being conducted by the school, make sure to mention that the leave will not affect your school curriculum.
Parents
To,
The Principal,
(School Name)
(Address)
(Date)
Subject: Leave Application to Prepare for Examination
Dear (Sir/Madam),
I am the father/mother of (students name) who is a student in the class (state the class) enrolled in your school. As the (name of examination) are close my ward would like to self-study and prepare for the upcoming exam.
Therefore, I humbly request you to grant him/her leave of (mention number of days) from (mention date) to (mention date) to prepare for the exam.
Thanking You/Yours Sincerely
(Name of the Parent)
(Mobile No.)
(Signature)
Students
To,
The Principal,
(Name of the School)
(Address)
(Date)
Subject: Application for Exam Prep Leave
Sir/Madam,
The (name of examination) is soon approaching and I have enlisted to write the exam. I would like to take some time at home to prepare for it.
I assure you that it will not affect the daily curriculum that will be taught at school. I humbly request you to grant me leave from (mention date) to (mention date).
I thank you for considering my request.
Thanking You/ Yours Obediently
(Name)
(Class & Section)
(Roll no.)
(Contact No.)
Adverse Weather
Most schools remain close during adverse weather like cyclones or floods.
However, if you stay in a region more adversely affected by the weather, this application is for you.
Parents
The Principal,
(School Name)
(Address)
(Date)
Subject: Leave Application due to Bad Weather
Dear (Sir/Madam),
I am the father/mother of (students name) who is a student in the class (state the class) enrolled in your school.
Since the (name the weather) has affected our residential area adversely, it is difficult for my ward to travel to school.
Therefore, I would request you to grant him/her leave until the weather condition improves.
Thanking You/Yours Sincerely
(Name of the Parent)
(Mobile No.)
(Signature)
Students
To,
The Principal,
(Name of the School)
(Address)
(Date)
Subject: Application for Leave due Weather
Sir/Madam,
Since the (mention weather here) has affected my residential area adversely and made the route to school un-travelable, it will be difficult for me to make it to school.
Therefore, I humbly request you to grant me a few days left till the weather conditions improve thank you for considering my request.
Thanking You/ Yours Obediently
(Name)
(Class & Section)
(Roll no.)
(Contact No.)
We hope the above tips and formal Format for writing a Leave Application for Student would help you with your application write-up.
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Happy Schooling! 🙂